Outlook - E-mail Retention

Outlook - E-mail Retention



E-mail retention policies apply the maximum age of an e-mail to be kept in your mailbox before it is purged.

Copies of all incoming and outgoing e-mail are archived by I.T. for a rolling period of 7 years.

Please see below for a list of policies and the specific groups they apply to. Sub-folders and items inside of the folders listed below inherit the same retention time. It is suggested that you make any sub-folders you wish to save e-mails to inside of your "Mailbox" and not inside of your "Inbox", see the images above. All items not located inside a folder listed below will not be automatically purged and carry no retention limit.

General Employee

  • Inbox - 1.5 Years

  • Sent Items - 1 Years

City Manager

  • Inbox - 3 Years

  • Sent Items - 2 Years

Department Head

  • Inbox - 2 Years

  • Sent Items - 2 Years

PW/Utilities Service Workers

  • Inbox - 1 Year

  • Sent Items - 1 Year

Volunteers

  • Inbox - 1 Year

  • Sent Items - 1 Year

All Employees

  • Deleted Items - 7 Days

  • Draft - 10 Days

  • Junk Mail - 1 Day

  • Outbox - 3 Days

  • Sync Issues - 1 Day


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